CDBG Policies and Procedures Manual

2015 CDBG-Small Cities Policies and Procedures Manual

""PLEASE NOTE: The CDBG Policies and Procedures are currently in the process of being updated to include upcoming regulation changes and additional guidance. Please direct all questions regarding your specific program or project to your assigned CDBG Project Manager.""

Introduction

Chapter - 1 Project Administration

1-3 - Anti-Displacment & Relocation Plan
1-6 - Equal Employment Opportunity Policy
1-8 - 504 & ADA Complaint Form

Chapter - 2 Environmental Review

2-1 - 24 CFR Part 58 - Environmental Review Procedures for Entities
2-2 - Levels of ER and Required Info for ERR
2-3 - ER Flowchart
2-4 - ERR Checklist
2-8 - WV Airports
2-9 - ERR Part-58-Exempt-CENST-Format
2-10 - ERR Part-58-CEST-Format
2-11 - ERR Part-58-EA-Format
2-12 - SAMPLE Request for Review of Historic Preservation
2-13 - SHPO Information Sheet
2-14 - 8 Step Process Flow Chart
2-15 - Early Notice of Floodplain Activity
2-16 - Notice of Explanation for Floodplain Activity
2-17 - Distribution List
2-18 - Calc of Time Periods
2-21 - Combined FONSI-NOI-RROF Notice
2-22 - NOI-RROF Notice
2-23 - RROF Form HUD 7015-15

Chapter - 3 Financial Management

3-1 - Time and Attendance Form
3-2 - Daily Time Distribution Record

Chapter - 4 Program Income

Chapter - 5 Professional Services

5-1 - Terms & Conditions - Professional Services
5-2 - Request for Proposals for Professional Services
5-3 - Request for Quotations for Professional Services

Chapter - 6 Construction Management

6-1 - Advertisements for Bids
6-2 - Notice of Intent to Bid
6-3A - Sample Authorization to Bid
6-3 - Bid Document Checklist
6-4 - Sample Minutes of Bid Opening
6-5A - Section 3 and Segregrated Facilities
6-5B - Federal Labor Standards Provisions
6-5C - Special Equal Opportunity Provisions
6-5D - Certification of Bidder Section 3 of the HUD Act
6-5E - Clean Air and Water Acts
6-5F - Special Conditions Pertaining to Hazards, Safety Standards and Accident Prevention
6-5G - Architect's Certification
6-5H - Bonding and Insurance Requirements
6-5I - Access to and Maintenance of Records
6-5J - Certificate of Owner's Attorney
6-5 - Contract Document Checklist
6-6 - Grantee Debarment Form & Instructions
6-7 - Sample Preconstruction Conference Checklist
6-8 - Notice to Proceed with Construction

Chapter - 7 Labor Compliance

7-1 - Request to Use Force Account Labor
7-2 - WV Code Government Construction Contracts
7-3 - CDBG Project Wage Sheet
7-4 - Labor Standards Compliance Procedure
7-5 - Final Wage Compliance
DAVIS-BACON ACT - RELATED ACTS AND FAQS

Chapter - 8 Civil Rights

8-1 - EEO Policy
8-2 - Sample Section 3 Resolution
8-3 - Required Contract Language for Section 3 Responsibilities
8-4 - Contract Reporting Form
8-5 - Sample Letter of Work Notification to a Disadvantaged Business Enterprise Firm
8-6 - EEO is the Law Flier
8-7 - Sample Fair Housing Resolution
8-8 - Fair Housing Poster
8-9 - Sample Fair Housing Handout and Complaint Pamphlet
8-10 - Hatch Act Resolution
8-11 - Section 504 & ADA Complaint Procedures
8-12 - Sample ADA Self-Evaluation Inventory and Transition Plan
8-13 - Civil Rights Responsibilities Checklist

Chapter - 9 Monitoring, Annual Reporting and Closeouts

9-1 - Sample Notice of Monitoring Visit
9-2 - SCBG Monitoring tool - 2015
9-3 - SCBG Monitoring tool - DESIGN - 2015
9-4 - Sample Post Monitoring Letter
9-5 - HUD 60002 section 3 (2015)
9-5A - HUD 60002 Section 3 Instructions
9-5B - Section 3 Checklist
9-5C - WV Youthbuild Directory
9-6 - MBE-WBE contracting HUD 2516 Instructions
9-6A - MBE-WBE contracting HUD 2516
9-7 - 2015 -Section 3 and Contracting Compilation Form
9-8 - 2015 Fair Housing Instructions & Reporting Form
9-9 - 2015 Program Income Instructions
9-9A - 2015 Program Income Report - Open Grants
9-10 - Full Final Performance Report
9-11 - Sample FPR Response Letter

Chapter - 10 - Acquisition of Real Property

10-1 - URA Acquisition Process
10-2 - Acquistion File Checklist
10-3 - Invitation to Accompany Appraiser
10-4 - Appraisal Review
10-5 - Basis of Offer for Just Compensation
10-6 - Written Offer to Purchase
10-7 - Notice of Intent Not to Acquire
When a Public Agency Aquires Your Property Brochure